Chili Dinner Fundraiser

Adult Duty Roster

• Note that all of these are supervisory roles.
• Scouts should be performing the actual duties wherever possible.
• All scout parents are asked to arrive prepared to help, if needed.
• If you see question marks next to your name listed below, please contact Derek Drury to confirm that you accept the responsibility.
• If you see question marks with no name, please contact Derek Drury at dddrury@hotmail.com to volunteer.

Beverage Manager – Mr. L. Bryan

Organize and supervise the preparation and distribution of beverages. Work with scouts to prepare a beverage serving station (table). Coordinate with Janet Wetzel to utilize donated ice (hopefully from Burger King). Cups and 2-liter-bottled soft drinks will be provided. If drink-dispensing coolers owned by the troop are not sufficient, arrange to acquire necessary coolers and ice chests to service the beverage serving station. Organize and supervise scout servers as they prepare drinks. Decide if we want to support ice tea. If so, work out how we can support this.

Chili Staging Manager – Mr. D. Hergenroeder

Coordinate the per-recipe consolidation of incoming chili. Keep one crock-pot per recipe ready-to-serve at the chili serving station (table). Chili will be arriving at different times during the evening (probably half at the beginning, and half at 5:30). We will need a strategy to avoid having 85 slow-cookers plugged into the wall. Chili staging manager must consult with the event organizer to finalize this strategy ASAP.

Bus-Boy Manager – Mr. D. Nelson

Manage scouts as they keep the dining area clean and ready for the next diners. Monitor trash levels and notify scouts when trash bags need to be taken to the dumpster. Make sure scouts have what they need to bus table (broom, dust pan, table rags, etc). Help manage final cleanup effort at the end of the evening.

Ticket Manager – Mr. M. Daniel

In charge of overseeing scouts accepting admission tickets to the chili dinner. The tickets will be stuffed into a piggy-bank-type box or jar. If you have to leave, you must recruit another adult to watch while you are gone. The tickets should be submitted to the event organizer (Derek Drury) at the end of the evening.

On-site Ticket Sales Manager – Mrs. B. Armstrong

Oversee Scouts selling tickets to walk-in customers on-site the day of the event. The ticket-sales table will most-likely be set up in the hallway directly outside of the Cafeteria. Work with assistant to ensure an adult is present at all times.

On-site Ticket Sales Assistant – Mr. B. Montgomery

Assist the on-site ticket sales manager to ensure an adult is present at the ticket-sales table at all times. Help resolve “change availability” and other assorted issues if necessary.

Chili Serving Manager – Mr. B. Gremillion

Manage chili serving station (table). Help scouts exercise portion control as they serve chili from one of 8 slow-cookers representing each patrol recipe. Help enforce policy of $2 for second-bowl of chili (a large, labeled jar will be provided to accept cash). Manage availability of “second helping” option based upon customer volume and chili availability.

Dessert Serving Manager – ???

Manage dessert serving station (table). Help scouts exercise portion control as they serve home-made and Dutch-oven desserts to event customers (buffet style). Help enforce policy of $1 for second-helping deserts (a large, labeled jar will be provided to accept cash). Manage availability of “second helping” option based upon customer volume and dessert availability.

Fixin’s Station Manager – ???

Manage fixin’s station (table). Chili has many traditional garnishes. Some possibilities are: spaghetti, rice, sour cream, hot sauce, grated cheese, saltine or oyster crackers, etc. This manager will help the boys keep this table stocked and presentable.

Dutch Oven Manager – Mr. J. Hauser

Supervise the onsite preparation of Dutch oven desserts. He is also in charge of all organization associated with the patrol dessert competition (including publishing judging criteria, and arranging for judges). He must make arrangements to procure all necessary supplies (i.e. charcoal, site preparation, etc). He must let the Event Organizer and SPL about his adult/scout staffing requirements.

Dutch Oven Assistant – Mr. B. Brower

Oversee the Dutch oven preparation and contest. He is responsible for assuring there is at least one adult is present at the cooking area as long as coals are hot.

Ticket Sales outside of mass – pending church approval

Event Organizer – Mr. Derek Drury

The event organizer is in charge of making sure all tasks are being properly executed by assigned volunteers.

Ice Manager (Ice Queen) – Mrs. J. Wetzel

Facilitate the procurement (donation?) of the ice necessary to support the Chili Dinner event. Arrange for transportation of ice from the source to the event. Coordinate with the Beverage manager to set expectations.

Scout Ticket/$ Cashier – Mr. R Garza

Accept money and unsold tickets from each scout during the event. All tickets are numbered and issued to specific scouts. Accurate management of this checklist is essential. In order to avoid confusion, this function should take place “off stage” at a station as far from the dining customers as conveniently possible.

Signage Manager – Mr. M. Bushey

Post provided pre-printed signs in appropriate places, like…

· Chili Recipe labels (i.e. “Easy Texas Chili – Cobra Patrol”)

· Instructional notices (i.e. “Additional dessert servings $1”)

· Directions (i.e. “Chili Dinner à”)

· etc

Come prepared with masking tape, Sharpie/Magic Marker and blank sheets of paper to create and post unanticipated signs. Observe operation and streamline with signage where possible.

Dish-Washing Manager - ???

Supervise Scouts as they wash dishes & crock-pots, as necessary. Veterans of past chili dinners have advised me that this is a necessary position.

Ticket Sales Supervisor outside of 5:30 mass on Saturday – Mrs. D. Delano

This has just recently been approved. We’ll probably set up a small table near the awning over the entrance of the church. We would like to make tickets available to church goers before and after the mass.

Ticket Sales to Basketball Tournament Attendees - ???

I’ve just learned that there will be two basketball tournaments going on during our dinner. We want to give the basketball fans every opportunity to eat our chili. We’ll probably set up a table. Not sure if it will be inside or out.

Hot Dog Supervisor - ???

If diners (particularly children) don’t want chili, they can substitute a simple hot dog. We will need an adult to supervise the cooking and serving of hot dogs.

Fanfare supervisor – ???

During the event, we may take our 3’x5’ promotional sign down near Hughes Road and try to entice spontaneous customers (much like the ubiquitous car-wash promotions). We will need a responsible adult to supervise the scouts. Any creative approaches to increasing our visibility would be appreciated. This supervisor should make sure an adult is with these scouts at all times.